Local information

Hotel

We will reserve a block of rooms at the University Inn; please check back later for more information.

Parking

We recommend parking in the Oxford parking deck (1390 Oxford Road, Atlanta, GA 30322, adjacent to the bookstore and next door to the mathematics building), which is free on weekends.

Additionally, limited street parking is available on weekends on Oxford Rd NE.

Travel information

Airport

To get to Atlanta, fly to the Hartsfield–Jackson Atlanta International Airport (ATL).

Taxis and cars

It's usually much cheaper to take a Lyft or an Uber than a taxi. A car can get you from the airport to Emory in about 20-25 minutes without traffic.

MARTA

The subway in Atlanta is called the MARTA. It is fast, but the nearest stop to Emory is Downtown Decatur, which is 2 miles away. One can take Marta and then ground transportation.

Reimbursements

Reimbursement info coming soon.

Travel to and from the United States

GAGS is funded by the U.S. National Science Foundation (NSF). NSF rules place some restrictions on the flights that can be reimbursed from NSF funds. The rules are slightly complicated so please read the following carefully.

o check whether there is a so-called "city pair" agreement between Atlanta and the city you intend to fly from. At this website, type the name of your departure city (not the airport code) in the first box, enter Atlanta in the second box, and click to search the current year. If the result is that there are no awards for the requested city pair, then you are in luck: you may use either a U.S. airline or an E.U./Swiss/Australian airline for your travel. However, if a fare appears, you must instead follow the rest-of-the-world instructions below.

Travel from the rest of the world (including Canada)

In order to be reimbursed from NSF funds, your flight must be on a U.S. airline. If you are considering a flight that is a code share between a U.S. airline and a non-U.S. airline (for instance between United and Air Canada, or Delta and Air France), there are two ways to satisfy this requirement. If you actually purchase the flight from the U.S. airline, then you can be reimbursed, irrespective of which airline actually operates the flight. Alternately, you may purchase the flight from the non-U.S. airline as long as every segment is actually on an airplane owned by a U.S. airline.

For instance, suppose you wish to fly from Toronto to Atlanta, connecting in Denver. If the Toronto-Denver leg is on an Air Canada plane, then the flight must be purchased from one of Air Canada's U.S. partners (e.g. United or Continental) to be eligible for reimbursement. However, if the Toronto-Denver leg is operated by United, then (since the Denver-Atlanta leg will also be operated by a U.S. carrier) the flight can actually be purchased from Air Canada if you wish. Similarly, a flight from Brasilia to Sao Paulo to Houston to Atlanta would have to be purchased from the U.S. partner, since the Brasilia-Sao Paulo flight will not be operated by a U.S. carrier.

Visa and reimbursement information for non-U.S. citizens

There are rather strict rules about the documentation required in order to be able to reimburse non-U.S. citizens for conference related expenses. Please read this information carefully---without proper documentation, we will not be able to reimburse any expenses. Any questions about visas and reimbursements should be directed to Kristen Schroeder, our department's Assistant Program Director.

Please be sure to bring your passport, visa, or I-94 card with you to the conference.

Resident Aliens

Please bring your Permanent Resident Card with you for documentation purposes.

Canadian Citizens

You can enter the U.S. without a visa and will automatically be considered a B1 visa holder. For reimbursement of any conference-related expenses, we will need your passport and an I-94 if one is available.

Non-Resident Aliens

You will need to obtain either a B-1 or WB visa. Either of these visas will allow you to receive reimbursement for conference related expenses only. To determine whether you must obtain your visa before you travel, or whether you can obtain your visa upon arrival in the United States, see the visa website of the U.S. Department of State. If you will obtain your visa when you arrive in the United States, do not forget to ask the Customs and Immigration official to give you a business visa; we cannot reimburse you if you obtain a tourist visa. If you must obtain your visa before you travel, please request a letter of invitation from us to attend the workshop to expedite your visa processing.

H1B Visa holders

Emory will need to book your flight directly. Once you are accepted to participate in the conference, if you are offered funding we will contact you about travel arrangements.

F-1 Visa holders

If you are currently on an F-1 visa from another institution, GAGS can not directly reimburse you for any expenses. Rather, you will be reimbursed for eligible expenses by your home institution, in cooperation with GAGS. More information about this process will be provided to you after you have submitted the GAGS lodgng survey. You must bring the following documentation to GAGS in order to begin the reimbursement process: Your passport, visa with F-1, copy of Form I-20, copy of SSN or ITIN if applicable and a copy of both sides of the I-94 card.

J-1 Visa holders

If you are currently on a J-1 visa from another institution, we will require a letter from your sponsoring institution authorizing reimbursement of conference related expenses and a copy of your IAP-66 form.